Let’s plan a party! | Free Party Planner Printables

Free Party planner checklist

I am in full swing, organising Annabelles 6th birthday party for the end of this month. I cannot even begin to think about her turning six in a few short weeks. The idea of that reality is just bonkers! It feels like she was only born yesterday and I think I say that every.single.year, too. I’m clearly in a big sit of denial about my fifth and final baby being all grown up. 

I like to throw my kids a big classroom style birthday party, up until they are in P3. Then from Primary 4 they should have there own little group of pals established and their parties from that point become a lot more low-key. I only have two years left of ‘big parties’ for Annabelle. Two.  Her previous birthday parties have been peacock themed, Sofia the first, Unicorns & Rainbows and this year she has asked for a Spiderman themed birthday party.

Naturally, I am happy to oblige. However, not forgetting my plans to be more organised through 2019, I thought creating a Party planner would be a fun idea. When you plan a classroom birthday party, it’s easy to lose track of who has been invited, who has RSVP’d {if they even bother to RSVP – which is a pet hate of mine!}. Also, what decorations you need, what food you plan to make and so on.

I don’t know how you would plan a party, but in this post, I’m going to share how I go about planning my children’s birthday parties. Everything from choosing the venue, creating my own invitations and even making the cake!

Organization is key when pulling off any kind of party – so I hope you like these simple party planner free printables – I really enjoyed creating them.

Free Party planner checklist

Free Party planner checklist

Free Party planner checklist

When it comes to party planning I always stick to a timeline/checklist – you can never go wrong and ticking everything off as you go is pretty satisfying. My first job is to book a venue. I then ask my birthday boy or girl what theme they would like me to bring to life! I remember Jacob asking me to create an Under the Sea party one year – which was lots of work but he had the best day! 

Once the theme has been decided I will create my own party invitations – which is so simple to do over on Canva. Once those invitations are designed, I’ll either print them off myself or take them to a local photo kiosk to be printed. Last year I created some Hogwarts Express Ticket invitations

Now I know the theme, I can book any inflatables relatable to the theme – if available! For example, for Annabelle’s Rainbow Unicorn party last year, we rented a HUGE Rainbow Assault course from Creative Parties. The kids had the most amazing time and I loved that there were inflatables available to fit around her theme.

Once the venue, invitations and inflatables have been sorted. I can concentrate on what decorations I would like to buy and consider what cake design I will be putting together. 

I’ll then look into party bags. I have made all kinds of party bags from sweetie cones, little plant pots with seeds and so on. I love to spice it up every year and this year, I plan to have books as the party bag – with a little bag of Haribo ribboned on. Can you imagine a child’s face getting a party bag with no sweets?

Last on my list is to decide on what food I plan to set out for the kiddies. I like to mix it up with sandwiches {which the kids rarely eat!}, a little bit of hot food {cocktail sausages/sausage rolls etc}. I like to do a big fruit platter of watermelon, strawberries, grapes and so forth. Then I will obviously have a selection of cupcakes, rice krispie buns on hand, too.

**Be sure to ask parents, in the invitations to inform you of any allergies!**

And I think that’s it. Aside from setting up on the day – which is always a little manic – and making sure the kids have a super fun time! Seeing my kids faces during these parties have been such a joy. Nowadays, it’s only Annabelle who gets these bigger parties – due to being the youngest and aside from Ellie’s 13th Harry Potter Birthday Party last year! I don’t have many of these left to create – which is sad – but inevitable! So I will continue to go all out until the bigger birthday parties are no longer a thing! 

You can download your Party Planner Printables here: Let’s plan a Party PrintableLet’s plan a party planner printable2Let’s plan a party guest list

Other Birthday Party posts you might want to check out;


Free Party planner checklist



  1. 08/01/2019 / 6:42 PM

    The last time I planned a part or even an event was over 5 years ago, thanks for the printables as I wouldn’t even know where to begin.

    • 09/01/2019 / 9:48 AM

      Annabelle is my final child, so in 2yrs time – my party planning days will be over {sad times} but these printables are super handy!

  2. 08/01/2019 / 7:13 PM

    This is a useful checklist to plan a party. Very useful to make sure you don’t forget anything.

  3. 09/01/2019 / 7:44 PM

    Amazing, these are so cute!! Super useful too!

    Katie xoxo

  4. 09/01/2019 / 10:02 PM

    I need these kind of checklists in my life, I’m trying to be more organised in 2019 and these will really help for when planning a party x

  5. 09/01/2019 / 10:37 PM

    These are super helpful, thank you as I am planning my little girl’s party as we speak! She’s having a LOL DOLLS themed party this year, and I’ve been pulling my hair out a bit!

  6. 10/01/2019 / 10:03 AM

    This is great. Free party printable saves money and time too xx

  7. 11/01/2019 / 3:29 PM

    We will be planning a party soon in March. Wish me luck.

  8. 14/01/2019 / 5:16 PM

    What great printables. Must make planning a party so much easier!

  9. Hannah Wood
    14/01/2019 / 7:37 PM

    They are all so handy and useful for parties going to print and do some of them.

    • 15/01/2019 / 10:07 AM

      I hope you find them useful. I’m so pleased you like them!

  10. 14/01/2019 / 7:58 PM

    Oh I love this! We have a party next month and I havent even booked the venue, let alone made a plan! I need to get organised!

  11. 14/01/2019 / 7:58 PM

    Oh I love this! We have a party next month and I havent even booked the venue, let alone made a plan! I need to get organised!

    • 15/01/2019 / 10:05 AM

      You need to get planning, haha! I hope these help if you decide to use them! x

  12. 14/01/2019 / 8:59 PM

    I absolutely love your printables! A bit of a random request, but do you do printables of letters? To help children with their handwriting?

    • 15/01/2019 / 10:05 AM

      Thanks! And it’s funny you ask that because I have more of those style of printables coming VERY soon! x

  13. 15/01/2019 / 12:04 AM

    Oh these are so cute! They are totally going to make planning a party SO much easier. I love the idea of the check list as hello forgetful!

  14. 16/01/2019 / 10:32 PM

    These are all really great tips for planning a party. Oscar’s birthday is in May and I can’t wait to hear what ideas he has for his party this year!

    Louise x

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